Process for submitting Abstracts (using the Presentation Records
The process for entering an abstract is based on the CRU workflow for FSP. Note, that these instructions are also available from the Presentation screen thru the “Click here for step by step instructions” help link at the top of the form.
1. Scientist initiates Presentation (abstract) record in DM for FSP process 
SCIENTIST 
•	Enters all required fields (indicated by *) in DM Presentations record including the Abstract Checklist. 
•	Notifies (emails) supervisor the Presentation record (with Abstract) has been initiated
•	Notes for specific fields: 
Field	Notes on what to enter	
FSP Status	"FSP Initiated"	
Date of Presentation	If exact date is unknown pick a date within the meeting dates	
Complete Citation	Enter in citation format with Authors, Year, Title, and Meeting info	
Abstract	Abstract you are submitting for review	
Summary of Work	Very brief statement about importance of work (two sentences!)	
Presenters/Authors	Enter CRU authors/presenters	
Other required fields	Self-explanatory, select from dropdowns	
Abstract Checklist	Check all required and applicable boxes	

SUPERVISOR 
•	Reviews abstract, summary of work and checklist and requests needed changes or additional information
•	Updates FSP Status (either “Returned for Corrections” or “Approved by Supervisor”)
•	Notifies the scientist via email on updated FSP Status

Process for entering Publication Records
The process for entering a publication is based on the CRU workflow for FSP. Note, that these instructions are also available from the Scientific Publication screen thru the “Click here for step by step instructions” help link at the top of the form.
1. Scientist initiates publication record in DM for FSP process 
SCIENTIST 
•	Enters the following fields in DM Publication record: 
Field	Notes on what to enter	
FSP Status	"FSP Initiated"	
Importance of Work	Very brief statement about importance of work (two sentences!)	
Publication Status	"FSP Initiated"	
Complete Citation	Enter in citation format with Authors, Title, and Proposed Outlet	
Contribution Type	select appropriate type; Cooperator Publications are existing technical series of an agency or your host university	
Manuscript Checklist	Check all required and applicable boxes	
•	Uploads CRU reviewer nomination & approval form (under FSP Support Documents)
•	Two reviewers required for non-journal articles
•	One reviewer required for journal articles
•	Uploads manuscript to be submitted as "Original Manuscript" (under FSP Support Documents)
•	Notifies supervisor via email the Publication record has been initiated (include the complete citation as entered in DM in the email) 

2. Supervisor reviews information in DM and initiates the record in the USGS IPDS System 

SUPERVISOR 
•	Identifies any issues regarding reviewers, affiliation statement, disclaimer, etc.
SCIENTIST 
•	Uploads, as requested, revised approval form and/or manuscript to DM (under FSP Support Documents) and describes the changes in the Description/Notes field
SUPERVISOR 
•	Approves the reviewers and the manuscript
•	Updates the Reviewer Approval Date
•	Enters "IPDS Number" and updates "FSP Status" in DM
•	Notifies the scientist via email that the document is ready to send to the reviewer(s) and/or journal

3a. Steps for Non-Journal Publication 

SCIENTIST 
•	Sends manuscript to two (or more) approved FSP reviewer(s)
•	Revises manuscript based on FSP Reviewer comments
•	Uploads reconciliation file(s), preferably using track changes, to DM as "Reviewer Comments/Reconciliation"
•	Uploads a clean, updated manuscript that incorporates all changes as "Final Manuscript"
•	Notifies the Supervisor via email the document is ready for Bureau Approval
SUPERVISOR 
•	Updates publication record in IPDS
•	Sends manuscript to Bureau Approving Official
•	Works with BAO and scientist to resolve any issues, if needed

When BAO approval is received: 
•	Notifies the scientist via email the document as been approved by the BAO
•	Enters the [Bureau Approval Date] and updates [FSP Status] on publication record in DM
SCIENTIST 
•	Submits final, BAO approved manuscript to publication outlet

3b. Steps for Journal Article Using Sequential Process (preferred) 

SCIENTIST 
•	Sends original manuscript to previously approved FSP reviewer(s)
•	Revises manuscript based on comments from FSP reviewer(s)
•	Uploads reconciliation file(s), preferably using track changes, to DM as "Reviewer Comments/Reconciliation"
•	Uploads a clean, updated version of the manuscript that incorporates all changes as "Revised/Intermediate Manuscript"
•	Sends updated manuscript to journal
•	Revises manuscript based on comments received from editor and journal reviewers
•	Uploads reconciliation file(s), preferably using track changes, to DM as "Reviewer Comments/Reconciliation"
•	Uploads a clean, updated version of the manuscript that incorporates all changes as "Final Manuscript"
•	Uploads acceptance letter to DM as "Acceptance Letter"

SUPERVISOR 
•	Updates publication record in IPDS
•	Sends manuscript to Bureau Approving Official
•	Works with BAO and scientist to resolve any issues, if needed

When BAO approval is received: 
•	Notifies the scientist the document as been approved by the BAO
•	Enters the [Bureau Approval Date] and updates FSP Status on publication record in DM
SCIENTIST 
•	Submits final, BAO approved manuscript to journal for publication

3c. Steps for Journal Article Using Concurrent Process 

SCIENTIST 
•	Sends original manuscript to previously approved FSP reviewer(s) and journal at the same time
•	Revises manuscript based on comments from FSP reviewer(s) and journal reviewer(s)
•	Uploads reconciliation file(s), preferably using track changes, to DM as "Reviewer Comments/Reconciliation"
•	Uploads a clean, updated version of the manuscript that incorporates all changes as "Final Manuscript"
•	Uploads acceptance letter to DM as "Acceptance Letter"
SUPERVISOR 
•	Updates publication record in IPDS
•	Sends manuscript to Bureau Approving Official
•	Works with BAO and scientist to resolve any issues, if needed

When BAO approval is received: 
•	Notifies the scientist the document as been approved by the BAO
•	Enters the Bureau Approval Date in DM
SCIENTIST 
•	Submits final, BAO approved manuscript to journal for publication